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Download our PDF brochure about warehouse management


The warehouse and logistics management in OpenERP allows multi-warehouse management and is based on hierarchical locations structure, from warehouses to storage bins. The unique double entry inventory system, allows you to manage your own internal locations as well as external locations like customers, suppliers or manufacturing inventories. OpenERP has the capacity for managing lots and serial numbers, assuring compliance with the traceability requirements imposed by the majority of industries.


Warehouse Management

The Incoming Shipments represent all suppliers’ orders to be received, generated by the purchase orders confirmations. The system allows you to manage back orders, automated inventory valuation, serial numbers, quality control, etc. By default, you get one incoming shipment by purchase order, but you can also use the menu “Incoming Products” to manage reception control by orders lines (in case of multi orders reception).

The Internal Moves represent internal products moved between several locations in your warehouses. OpenERP creates some internal moves automatically, according to specifications defined on the product or on the location form, but you are also allowed to create them manually for any re-organization purpose inside your warehouses. Outgoing Packings shows packings that will leave the warehouse. These packings are generated by all confirmed sale orders and can be in two statuses: confirmed or available. A package is in the state “confirmed” when the operation is confirmed but the products are not available on hand.

Delivery Orders According to the logistic flows configuration, you can process customer orders in one, two or more operations. OpenERP proposes a delivery flow in one step “Outgoing Packing” (meaning the products are sent in one stock move: directly from your stock to your customer location) or two steps “Outgoing Packing” then “Delivery Order” (meaning the products are sent in two stock moves: first the packing preparation, in case of quality control before sending the packing to the customer, and then the packing delivery). Yet you can also define your own logistics flow, according to your needs.



Stock Moves. You can track all inventory transactions made in the past or planned in the future. Every transaction goes from one location to another, one due to the double entry inventory management of OpenERP. From the product form, you can also obtain the future stock forecast.

Tracking Lots are used to track logistical units which can be containers for a set of products, for example. Every transaction line can belong to one tracking lot that refers to the related box, the pallet or the container. You can get the complete upstream or downstream traceability for each tracking lot.

With Production Lots (usually identified by bar codes stuck on the products) you can efficiently track a single product (in this case, it's often called Serial number) or a set of similar products. You can specify the production lot on every product used in the inventory transactions. You can get the complete upstream or downstream traceability for each production lot.


Inventory Control

The Location Structure menu opens the warehouses structure within your physical locations, partner locations and virtual locations. By a simple click on a location, you can get a complete inventory location analysis, for a specified period. 

OpenERP allows you to make Periodical Inventories. You can create your yearly inventory as well as intermediate inventories, for all your products or only for a specific location. OpenERP give you the flexibility to start your inventory from scratch or to get quantities from the system and then change them after checking the actual stock quantity.



In OpenERP, a product is an item you can buy and sell. It can be a raw material, a stockable product, a consumable or a service. The procurement logistic is managed on the product form (MTS/MTO, ...). The linked locations functionality allows locations to be linked between each other, to define paths followed by products (logistics rules).


Automatic Procurements

Minimum Stock rules will help you to avoid out of stock situations. You can specify the minimum (security stock) and maximum stock quantity that you want to maintain. When the stock level will reach the minimum limit, it will automatically re-order the right quantity to reach the maximum level you specified. The system will automatically create a purchase order that will just need to be confirmed by the purchaser.



Inventory Valuation is a report that contains the monetary value of your stock quantity, for each location of your warehouses structure, and for your real as well as virtual stock. 

Inventory by location gives you a report of the product quantities by location.

Dates of Latest inventories by product report give you the list of all inventories by date and product for any control purpose.


Please read our brochure about warehouse management.